Zoom Best Practices
Updated over a week ago

Zoom Passwords and Waiting Rooms

Zoom either requires passwords or a waiting room for class. If your students are prompted with a password before entering, you can include it directly inside of the Zoom link.

Once password protection is in place, the Zoom link provided by Arketa will work as a password and will open for your clients with no further steps needed. This will apply to all newly scheduled classes. If you do need to find a password manually (such as if your clients want to enter your meeting ID, rather than following a link), there are instructions below.

STEP 1: Enable passwords on Zoom

STEP 2: Update all classes with registrations so that the link for class includes the password here

STEP 3: Remove any classes that have 0 registrations and re-create the class. Moving forward all classes will have a password directly inside of the website URL.

Enable passwords

To enable passwords on your Zoom meetings, follow Zoom’s steps for enabling password settings for your account.

When you enable the settings:

  • Make sure that the lock icons are enabled.

  • Do not select Require a password for meetings which have already been scheduled.

These are the settings you should see:

Find meeting links including passwords

To find a Zoom password and provide it to students who need it (such as a student who want to enter your meeting ID, rather than follow a link, or if Zoom has added passwords to already-scheduled meetings), follow Zoom’s steps for editing a password, but instead of editing the password, copy it and send it out.

If you have already scheduled a class, you can update the Zoom link to include a password in the class editor. Under location choose "other" and then copy/paste the link from Zoom with the passcode embedded inside the link (screenshot below).

Set Up Tips and Best Practices

1. Add or Disable your waiting room link to learn more here.

Having a Zoom waiting room will require you to manually let in your students before class or if they come late.

2. Mute all participants upon entry: If you want everyone to be muted when they come in you can turn this on.

3. Make your Zoom HD: Double your Zoom quality

4. Plug your computer into the internet: Make sure your streaming quality is perfect!

5. Enable Automatic Recording + Record in Active Speaker View

6. Pin or Spotlight yourself when you start teaching If you'd like the camera to stay pointed on you the entire time make sure to either pin or spotlight your video.

7. Sound Sharing Settings Click on Share Screen – Advanced – Music or Computer Sounds Only. This will only share the music right from your computer. You can play volume and can talk over the music if needed.

8. HAVE FUN! At the end of the day your students are coming for you! Roll with the punches ⭐️🙃

Microphones + Audio Suggestions 🎤

Custom Headset (optional):

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