Zoom Passwords and Waiting Rooms
Zoom either requires passwords or a waiting room for class. If your students are prompted with a password before entering, you can include it directly inside of the Zoom link.
Once password protection is in place, the Zoom link provided by Arketa will work as a password and will open for your clients with no further steps needed. This will apply to all newly scheduled classes. If you do need to find a password manually (such as if your clients want to enter your meeting ID, rather than following a link), there are instructions below.
STEP 1: Enable passwords on Zoom
STEP 2: Update all classes with registrations so that the link for class includes the password here
STEP 3: Remove any classes that have 0 registrations and re-create the class. Moving forward all classes will have a password directly inside of the website URL.
Enable passwords
To enable passwords on your Zoom meetings, follow Zoom’s steps for enabling password settings for your account.
When you enable the settings:
Make sure that the lock icons are enabled.
Do not select Require a password for meetings which have already been scheduled.
These are the settings you should see:
Find meeting links including passwords
To find a Zoom password and provide it to students who need it (such as a student who want to enter your meeting ID, rather than follow a link, or if Zoom has added passwords to already-scheduled meetings), follow Zoom’s steps for editing a password, but instead of editing the password, copy it and send it out.
If you have already scheduled a class, you can update the Zoom link to include a password in the class editor. Under location choose "other" and then copy/paste the link from Zoom with the passcode embedded inside the link (screenshot below).
Set Up Tips and Best Practices
1. Add or Disable your waiting room link to learn more here.
Having a Zoom waiting room will require you to manually let in your students before class or if they come late.
2. Mute all participants upon entry: If you want everyone to be muted when they come in you can turn this on.
3. Make your Zoom HD: Double your Zoom quality
4. Plug your computer into the internet: Make sure your streaming quality is perfect!
5. Enable Automatic Recording + Record in Active Speaker View
6. Pin or Spotlight yourself when you start teaching If you'd like the camera to stay pointed on you the entire time make sure to either pin or spotlight your video.
Zoom Article: https://support.zoom.us/hc/en-us/articles/115000505583
7. Sound Sharing Settings Click on Share Screen – Advanced – Music or Computer Sounds Only. This will only share the music right from your computer. You can play volume and can talk over the music if needed.
8. HAVE FUN! At the end of the day your students are coming for you! Roll with the punches ⭐️🙃
Microphones + Audio Suggestions 🎤
Free if you have them - Airpods
Low ($50 price-point) https://www.amazon.com/dp/B07QPJKSZ1/ref=cm_sw_r_sms_api_i_5NYfFb (good but sounds like you're at a fitness studio).
Medium ($100 price point) https://www.bhphotovideo.com/c/product/1440150-REG/samson_swxpd2bde5_xpd2_headset_usb_wireless.html
High ($300 price-point. https://www.amazon.com/gp/product/B016APL74Q/ref=ppx_yo_dt_b_asin_title_o01_s00?ie=UTF8&psc=1
WaistBand (optional): https://www.amazon.com/gp/product/B081N374RP/ref=ppx_yo_dt_b_asin_title_o01_s00?ie=UTF8&psc=1
Custom Headset (optional):
Music on Zoom
Sharing computer audio during a Zoom meeting is a valuable tool for Arketa wellness business owners who want to enhance their online sessions. By sharing high-quality audio directly through Zoom, you can provide a seamless audio experience for activities like virtual fitness classes or meditation sessions, ensuring that all participants can hear the music or instructions clearly without background noise or interruptions.
Here's how to share computer audio on Zoom:
Start or Join a Zoom Meeting: Ensure that you are the host or have host permissions if it's required.
Use a Computer: This feature is available on desktop clients, as sharing computer audio is not supported on iOS or iPadOS devices.
Open the Share Screen Options:
Click on the Share Screen button located in the meeting toolbar.
Select Advanced Sharing Options:
In the sharing window that opens, click on the **Advanced** tab at the top.
Choose Computer Sound Only:
Select the **Music or Computer Sound Only** option. This will share any audio playing on your computer.
Start Sharing
Click the Share button to begin sharing the audio. Ensure that the audio you want to share is playing on your computer.
Participants in the meeting will now be able to hear the audio being played from your computer. Make sure to adjust your computer’s volume to a suitable level for all participants.