Privates - for Teams/Studios

Steps to set up the private calendar of availability for different instructors!

Updated over a week ago

PART 1: SETTING UP PRIVATES

  1. PRIVATE--> SERVICES

    1. Create service types, add which instructors can teach each type of private offered

      1. If an instructor is missing --> go to PEOPLE and add the instructor.

      2. TIP: Leave buffer time before the session as blank.

  2. PRIVATE--> MANAGE AVAILABILITY

    1. Tap on SETTINGS in the upper right-hand corner: Manage business hours and set the hours that your studio is open, these are the general business hours of operation (when your studio is open and available for booking).

      1. This step is to ensure that (1) a client cannot book a private outside of business hours and (2) that an instructor can't add a private to the schedule outside of business hours.


    1. Click on Manage Availability

    Click on Manage Availability

  3. 2. Click on Settings

    Click on Settings

    1. Unassigned Instructor Availability: tap on manage availability

      1. These are the hours that a customer could book a private session, but they won't get to pick their instructor. *Then, you (as the studio owner/ or admin) can assign the instructor to the appointment


    1. Click on Manage availability

    Click on Manage availability

    1. My Availability at Other Businesses ---> this is for instructors if they teach or host privates at other studios.

  4. PEOPLE--> TEAM MEMBERS

    1. Add/edit instructors and their calendar of availability

      1. Tap EDIT next to an instructor's name --> tap on Availability to set their availability and select which services the instructor can offer.

      2. The admin or the individual instructors can now update and edit their availability themselves, woohoo!🥳


1. Click on People

Click on People

2. Click on Edit next to the instructor's name

Click on Edit next to the instructors name

3. Click on Availability

Click on Availability

4. Select which services they can offer

Select which services they can offer

5. Adjust the instructor's availability

Adjust the instructors availability

PART 2: CREATE PRICING OPTIONS FOR PRIVATES

Create a class pack or subscription for your private offerings

Click on Packages & Subscriptions

11. Click on Class Pack

Click on Class Pack

12. Determine the amount of privates in the class pack, choose the expiration date, and set the price for the package

Determine the amount of privates in the class pack, choose the expiration date, and set the price for the package

13. Click on All Private Sessions

Click on All Private Sessions

14. Select what this pricing package is redeemable for: Private sessions

you can select all private sessions or have it only apply to the specific template (created in step 1) - by clicking show advanced

Select what this pricing package is redeemable for: Private sessions

15. Click on Private30-minute session (Private)

Click on Private30-minute session (Private)

16. You can hide this pricing and only make it available to clients who have the direct purchase link by checking the box next to hidden offerings.

Only students with a direct link to purchase this offering will be able to find it.

You can hide this pricing to the public and only make it available to clients who have the direct purchase link by checking the box next toHidden offerings will not be listed on your pricing page. O

17. Click on Save changes


PART 3: SHARE YOUR CALENDAR OF AVAILABILITY!

Now that your services are available and pricing options have been created, here's how you share different calendars!

  1. Share general calendar of availability WITH A LINK

  2. Share general calendar of availability EMBEDDED INTO YOUR WEBSITE

Settings--> customize public Page--> Copy Code from Calendar of Availability

Share by the instructor!


Tap on the < > symbol next to the instructor's name:

Click on highlight

2. Copy highlighted element for the instructor's availability

Drag highlighted element
Copy element titled "<a href="https://app.arketa.co/iframe/arketawebinars/privates/by-service?host=EddlhM8flYRQcVam8kU2op2G4Qz1" rel="nofollow noopener noreferrer" target="_blank">https://app.arketa.co/iframe/arketawebinars/privates/by-service?host=EddlhM8flYRQcVam8kU2op2G4Qz1</a>"

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