How Can I Manage and Edit Recurring Class Schedules in Arketa?
Managing recurring class schedules in Arketa involves editing start dates, end dates, days of the week, and applying changes to all instances in a series. Below is a comprehensive guide to help you navigate these tasks effectively.
Editing the Start Date of a Recurring Class Series
To update the start date for all instances in a recurring series:
Navigate to Setup > Service Types.
Select the class template to view its scheduled classes.
Click the three dots next to the recurring series.
Update the start date.
Click Next, then Save.
When prompted, choose to apply the change to all instances in the series.
Note: If the start date cannot be directly edited, you may need to manually add earlier classes to align with your desired schedule. To do this, click Add Class and specify the additional dates.
Changing the End Date of a Recurring Class Series
To adjust the end date:
Go to Setup > Service Types and select the relevant service.
Click the three dots next to the series and choose Edit.
Scroll down and select Remove end date, then save.
Reopen the three dots menu, choose Add end date, and set the new end date.
Save your changes.
Key Point: Changes to the end date must be made at the series level, not for individual classes.
Modifying the Day(s) of the Week
To change the day(s) of the week for a recurring series:
Navigate to Setup > Service Types.
Select the class template to view upcoming classes.
Click the three dots next to the series.
Update the day(s) of the week as needed.
Click Next, then Save.
Confirm the changes for all future instances.
Alternative: If direct edits are not possible, end the current series and create a new one with the desired day(s).
Applying Changes to All Future Instances
Edits made to a recurring series apply to all future instances from the date of the change. If you need changes to take effect from a specific future date, either wait until that date to edit or end the current series and create a new one starting on the desired date.
Adjusting Multi-Day Recurring Classes
To remove a specific weekday (e.g., keep Mondays but stop Wednesdays):
Option 1: Delete the existing series and create a new one for the desired day(s).
Option 2: Manually delete unwanted occurrences (e.g., Wednesdays) while keeping the rest intact.
These methods allow you to manage each day independently.
Limitations and Workarounds
Start Date: Cannot be directly edited for existing series. Create a new series if needed.
Day of the Week: Direct edits are not possible. End the current series and create a new one.
Best Practices
Always edit at the series level to apply changes to all future instances.
Use the Add Class feature for manual adjustments when direct edits are not possible.
Plan ahead to minimize disruptions to your schedule.
By following these steps and understanding the limitations, you can effectively manage recurring class schedules in Arketa.